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Procurement, Logistics, & Sourcing Coordinator

Department: Construction Operations-30
Location: Torrance, CA

Title: Procurement, Logistics, & Sourcing Coordinator

Job Summary 

The procurement, logistics, and sourcing coordinator will support the Director and Manager in overseeing the execution of the procurement strategy for projects and programs. Under the guidance of the Manager the Coordinator will assist with procurement, logistics, and sourcing activities, including completing requests for construction field personnel and construction materials.  They will work closely with our vendors to ensure accurate shipping schedule, communicate status regularly with carriers and program managers, review field personnel hours and report discrepancies. The coordinator will demonstrate strong attention to detail and organization and will also contribute to the continuous improvement of the organizations sourcing and procurement policies.


Essential Duties and Responsibilities:

Logistics, Manpower and Sourcing Manager (reports to Dr. of Programs)

  • Assists the Manager with facilitating all personnel movement from project to project. In coordination with Director, Sr. Field management, GSS.
  • Helps maintain roster of field personnel with identification of their skillset.
  • Coordinates and organizes travel requirements for field personnel.
  • Supports the Manager in identifying potential resource and personnel needs based on project/program requirements.
  • Assists the Manager with addressing all resource requirements from PM’s or GSS’s (regular for programs, plus special requests for bid walks, punch lists, or extra work).
  • Assists with monitoring and providing updates to relevant departments regarding fluctuations of resources.
  • Research and procure warehousing, site specific materials (ie. Home Depot) as required.
  • Collaborate and build productive relationships with internal tram to identify opportunities. 
  • Assists Manager with processing new construction personnel forms for employment and maintaining timely and accurate records with discretion and confidentiality.
  • Monitors, creates, and issues purchase orders. Conducts analysis of company Procurement program compliance and provides policy interpretation for internal team and authorized buyers within corporate guidelines.
  • Process purchase order to supplier; shipping schedule confirmation · Work closely with freight forwarder and our shipping department to ensure timely delivery of products; communicate any delays or changes.
  • Process new vendor account applications to include insurance forms, tax documents, account set up in OPM and register under new vendor’s online portal as needed. Post set-up, maintenance of the accounts database to ensure accounts are paid current, manage credits, return offsets and billing discrepancies.
  • Maintain accurate record of shipping schedule change
  • Order fulfillment review: review weekly orders, with availability, and recap to internal team
  • Supports Manager with administrative duties and helps create an organized work-flow for multiple project orders.
  • Conducts weekly pre and post payroll audits from Paylocity reports.
  • Support the ongoing development of best practices and tools for project/program execution.
  • Collaborate and build productive relationships with internal team to identify opportunities.
  • Attends meetings, trainings, and other work-related events as needed
  • Keeping up-to-date technically and applying new knowledge to job
  • Assist Procurement department with other Projects and perform other administrative duties as assigned by Manager and Director. 
  • Performs some assignments that are non-routine and vary in complexity with minimal direction as needed

Job Knowledge, Skills and Abilities:

  • Effective communication, including writing, speaking and interpersonal communication.
  • Quick critical thinking and problem-solving abilities
  • Strong organization and time management skills.
  • Good collaboration and teamwork abilities
  • Great leadership and goal-setting skills.
  • Ability to work in a fast-paced environment.
  • Prepare accurate reports for upper management.
  • Self-driven, accountable, resourceful, and responsible.
  • Be available after hours as necessary.
  • Perseverance and creativity in getting the job done, self-motivated, excellent analytical skills.
  • Strong ability to manage, direct and motivate others.
  • A “do whatever it takes” attitude.
  • Basic Construction knowledge.
  • Strong Microsoft Outlook, Excel, and Word. Microsoft Project, a plus.

Education & Experience

  • Higher education and/or certifications related to Construction Management preferred.
  • Two (2) years’ work/construction field experience preferred.
  • Solid knowledge of construction processes and procedures.

Training Requirements 

  • Leadership skills, Construction Operations, Time Management, Negotiation skills and scheduling.

Physical Demands:

  • Some bending, stooping, grasping and prolonged sitting


Work Environment

  • Fast paced office and construction site environments 
  • Hours may vary based upon the project assignment.

Menemsha Solutions offers a comprehensive employee benefits package.

  • Medical
  • Dental
  • Vision
  • 401K
  • Paid Time Off & Holidays
  • Disability Benefits
  • Life Insurance
  • Parental Leave
  • Employee Perk Program
  • Pay Card
  • Direct Deposit




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